Sr Administrative Assistant - Allergy, Pulmonary and Critical Care Medicine
Location: Nashville, Tennessee
Academic / Research
Internal Number: 2109471
Sr. Administrative Assistant
Division of Allergy, Pulmonary and Critical Care Medicine
This individual will serve in an important administrative support role, often being the professional face of our research program. The person in this position will report to and work directly with the center director, but will be required to interface will multiple individuals on the research team. Dr. Hartert's Lab is seeking to identify causal risk factors for asthma, understand their mechanism of action, and develop and test primary and secondary prevention strategies for asthma and allergic diseases
Serve as the administrative face of our program
Show professionalism in interfacing with center members and external collaborators
Must have outstanding organization skills, attention to detail, precision, and able to multi-task
Must be able to effectively work in a team environment
Excellent writing and editing skills
Specific tasks and skills
Manage scheduling of meetings and calendar management in an efficient and organized manner, creating as little work for others as possible
Respond promptly to inquiries and emails.
Communicate with and fully plan visiting professor itineraries
Manage my professional domestic and international travel
Maintain, update and edit NIH biosketches and my CV
Develop graphics and powerpoint slides
Oversee research participant compensation and auditing, working with a designated research team member
Participate in marketing initiatives for the Center, compiling quarterly website updates and maintaining list of updates
Assist with proof-reading and placing letters of support and recommendation on letterhead with signature and sending to designated person
Maintain reference databases and linking and proofreading the linked references in manuscripts and grants
Maintain updated list of center members and collaborators for the website and acknowledgements section of manuscripts and talk slides
Be knowledgeable about space availability and allocation, how we get computers and phones for team members and how to troubleshoot space issues
Submit Concur expenses
Create and update Center for Asthma Research documents
Work with marketing firms on quotes and place orders
Department Summary: The Division of Allergy, Pulmonary and Critical Care is directed by Dr. Timothy Blackwell and its mission is to:
deliver world-class clinical care to patients with allergic diseases, pulmonary conditions, and critical illness through employing a collaborative, multi-disciplinary approach with a wide range of clinical programs.
lead in the development of cutting-edge, patient-focused research that extends from basic discoveries to clinical implementation.
provide state-of-the-art education and training including a strong fellowship program to inspire and nurture the next generation of leaders in allergy and immunology, pulmonary medicine, and critical care.
Work hours: Monday - Friday, Normal Daytime Business Hours
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Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.