Administrative Assistant
Asension Saint Thomas Rehabilitation Hospital

Ascension Saint Thomas Rehabilitation Hospital is a state-of-the-art, 40-bed inpatient acute rehabilitation hospital dedicated to the treatment and recovery of individuals who have experienced a loss of function due to an injury or illness. We offer intensive, patient-focused, specialized rehabilitation services.

Job Summary:

This position provides administrative support to the CEO and leadership team of the hospital. In addition to typing, filing, scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. Also, answers non-routine correspondence and may assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

Responsibilities:

• Manages routine operations and special projects for the hospital as assigned.

• Handles all correspondence for the leadership team

• Assists CEO in all assigned administrative duties.

• Provides clerical support and completes special projects for the Medical Director, Committee Chairs and Medical Staff.

• Maintains and secures files for Medical Staff Credentials.

• Has lead responsibility for acquisitions of all information required in the process of credentialing an applicant physician as needed.

• Makes sure a physician's credential file is complete prior to presentation to the Credentials Committee or Medical Staff Executive Committee as needed

• Maintains confidentiality and confidential information.

• Records, transcribes, and types memos and/or minutes relevant to meetings and committees.

• Keeps calendar and schedules meetings as assigned.

• Types and distributes any necessary letters, memos, and statistical reports.

• Coordinates the flow of information

• Answers the telephone, screens calls, and refers to individuals appropriately

• Maintains and promotes positive image of the facility

• HS Diploma/GED required; College level education preferred
• Minimum of 2 years of experience in healthcare setting preferred
• Must have experience in handling confidential information.
• Extensive knowledge of office administrative duties.
• Excellent computer skills.
• Excellent communication skills.
• Ability to work harmoniously with other personnel.
• Ability to deal tactfully with, patients, hospital staff and the general public.
• Must be able to follow written and oral instructions.
• Must be able to read, write and speak the English language.