Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.

Learn more about us: https://dhip.dukehealth.org/about-us

JOB LOCATION

Duke Neurology Morreene Rd - 932 Morreene Rd, Durham, NC 

JOB SUMMARY

We are seeking a Provider Support Assistant to perform administrative and secretarial duties of a complex and confidential nature in support of departmental or divisional activities.  Facilitate patient appointments and office/practice workflows. Requires critical thinking skillset with the ability to work independently and manage multiple priorities and deadlines.

JOB DUTIES AND RESPONSIBILITIES

• Ensure outside records are in Maestro Care for new patients, second opinions, and self-referrals prior to the appointment.  Responsible for uploading external patient images through Powershare and scanning medical records into Epic.   Submit schedule change requests using Service Now and Q-Genda. Reschedule patients that need to be cancelled within 45 days of the clinic date. Coordinate urgent appointment requests as directed by the providers. Manage schedules for multiple clinic locations. 

• Review schedules for errors and address with the appropriate department.  Respond to In-basket messages in accordance with departmental protocols.   Place appointment reminder calls to patients.  Sort and distribute mail and faxes.

• Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.  Critical thinking analysis to determine which correspondence to respond to or which to bring to manager's attention based on content of communication and broad knowledge of division/department programs and activities.

• Attend meetings to take minutes, provide information and serve as a resource person.  Liaison for administrative personnel and external agencies concerning scheduling guidelines and divisional policies and procedure.

• Submit Employee Travel & Reimbursement expenditures on behalf of providers, ensuring appropriate cost objects and GLs are used and expenditures have necessary documentation, are allowable, and are cleared by established deadlines.  Bring any questionable expenses to the attention of the Division Administrator and/or Grants and Contracts Administrator.    Review weekly reports from Employee Travel & Reimbursement, following up with corporate cardholders to ensure expenditures have necessary documentation and are cleared by established deadlines. Submit reimbursements for travel and purchase, submit check requests for faculty.

• General office management: calendar management, scheduling meetings, general correspondence, and ordering supplies

JOB ELIGIBILITY REQUIREMENTS

• High school diploma or equivalent education required.
• One-year experience of clerical or general office support required.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.

Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.

This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.

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About Duke University Health System

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

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